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Purchasing is designed to
help businesses control
purchases and receivings.
New
purchase requests
(unapproved PO's) are
entered with system-assigned
or user-entered PO numbers.
You can optionally print PO
forms when you post.
CounterPoint automatically
updates on-order quantities
for items. New vendors and
items may be added
on-the-fly.
During receiving, PO's may
be retrieved by PO number,
vendor, or other keyword
fields. A PO may be received
in full with minimal data
entry, or only selected
lines may be received.
Unreceived goods can be
backordered or cancelled.
You can add additional lines
or change, reissue, or
reprint the PO. Merchandise
that arrives without a PO
may be entered on-the-fly
during receiving.
To
simplify reorders, existing
PO's may be copied or
reissued.
An
item may have unlimited
vendors, each with its own
cost and purchasing unit.
Costs and quantities may be
entered on a PO and printed
on forms. Vendor items are
automatically defined as
part of normal Inventory and
Purchasing usage.
Full
support is provided for
gridded (color/size) items
when entering PO's, entering
receivings, and printing
reports. With the Serial
Numbers Option, you can
enter serial numbers during
receiving.
You
can also use Quick
Receivings to enter and
receive inventory in a
single step.
Automatic Purchasing
CounterPoint's Purchasing
Advice can automatically
calculate and create
restocking orders.
Purchasing Advice calculates
the quantities to reorder
based on current inventory
levels, commitments,
backorders, in-transit
merchandise, open PO's,
desired stocking levels,
vendor multiples, and/or
vendor minimum order
requirements.
Reorder quantities may be
calculated using one of two
methods:
-
Min/max—Orders an
item up to its desired
maximum stocking level
when it falls to or
below its minimum
(reorder) level.
-
Replenishment—Orders
enough of an item to
replace what was sold
during a specified time
period and allows you to
enter a history factor
so you can order, for
example, 20% more or 5%
less.
Miscellaneous Charges
Extra charges (for freight,
etc.) may be entered during
receivings and optionally
included in the landed cost.
You can enter up to five
separate miscellaneous
charges which can be
allocated based on the
weight, quantity, cost, or
cube (cubic volume) of the
items received.
Electronic Orders
You
may print paper PO's for
your vendors or output text
files suitable for use in
electronic ordering. You may
save PO's as PDF files to
fax or email to vendors.
Full EDI (Electronic Data
Interchange) typically
requires use of third-party
translator and
communications software.
Accounts Payable Interface
Received PO's may be
vouchered directly into a
third-party Accounts Payable
system. Invoices may be
vouchered to the vendor and
a report of unvouchered
receivings is provided.
Views & Reporting
A
detailed history of PO
receivings and cancellations
is retained for viewing and
reporting. Open PO's may be
viewed or printed showing
quantity ordered, received,
and expected. The Open PO
Report shows outstanding
PO's and can be printed by
PO number, vendor, delivery
date, etc.
Customer Specific Purchases
CounterPoint makes it easy
to take a customer's order
from the point-of-sale,
place a purchase order with
a vendor, track and receive
the PO, and fulfill the
customer's order. You can
review open customer orders
and generate multiple
purchase requests
automatically from those
orders.
Multi-Location Purchasing
Full
support is provided for
purchasing and receiving
across multiple stores. PO's
may originate at the main
office and may be received
at the other stores.
Allocated PO's
For
multi-location purchasing,
Purchasing Advice can
generate allocated PO's.
Using location groups, you
can order and receive
merchandise for a group of
stores in a single, combined
PO. CounterPoint supports
allocated/merged PO's as
well as allocated/separate
PO's.
Allocated/merged PO's remain
a single document throughout
the order/receive process.
When the PO's are received,
transfers are created to
distribute the merchandise
to the appropriate
locations.
Allocated/separate PO's are
split into one PO per
location when issued.
Purchasing Adjustments
After your receivings have
been posted, you can correct
receivings costs and
miscellaneous charges to
adjust inventory and/or cost
of goods sold.
Returns to Vendors (RTVs)
RTVs
may be entered, reviewed,
and posted to record the
return of merchandise to a
vendor. RTVs reduce on-hand
inventory. RTVs may also be
vouchered into Accounts
Payable to record credits
with a vendor.
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